MEMBERS PRESENT: Jerry
D. Roseberry, Mayor; and Councilmembers: George Holt; Jim Windham; Mike Ready;
and Jeff Wearing, Sarah Davis, Councilmember David Eady was not present.
OTHERS PRESENT: Matt
Pepper, Assistant City Manager; Dave Harvey, Chief; Jody Reid, Utility
Superintendent; Lauran Willis, City Clerk; Hoyt Oliver, Erik Oliver; Cheryl
Ready, Peggy Madden, Hal Chitwood, Project Manager @ Bureau Veritas, Danielle
Miller, CFO at Oxford College and Allyson Epps from Oxford College.
The meeting was called to order by the Hon. Jerry D.
Roseberry, Mayor at 6:00 PM.
Agenda – Attachment A
Honorary Councilmember of the Month
Councilmember George Holt introduced Catherine Chastain-Elliott as the Honorary Councilmember for May as appointed by him.
Mayors Announcements
Roseberry said he attended a meeting with Newton County today regarding
strategic planning and said if anyone has any items they are interested in to
let him know.
Roseberry said that Dean Hicks from Oxford College will be the guest speaker at
the Northeast Regional Commission meeting on Thursday, April, 19th.
Building Inspection Services
Hal Chitwood, Project Manager with Bureau Veritas gave a presentation
to Council with examples of their company’s billing methods for their building
inspection services. Roseberry said that
council will work on a fee schedule that best suites Oxford’s needs and have
them review it in order to come up with a workable solution for the cities
building inspection services. (Attachment B)
GEFA Loan
Modification Resolution
Roseberry said that GEFA has indicated that we need to renew the cities
resolution for the N. Emory Sewer Project.
Assistant City Manager Matt Pepper said the original resolution was
based on a project completion date of December 2017 which has expired. The new
resolution will expire December 2018.
A motion was made by Windham, seconded
by Ready to renew the resolution with a project completion date of December
2019. Motion passed 6/0. Attachment C
Water Tank
Maintenance Request for Proposal
Utility Superintendent Jody Reid said due to a number of issues with the
water tank maintenance company, Utility Services, he is recommending to Council
to place the maintenance contract out for bid, and presented an RFP for the
advertising. All members were in
agreement to go ahead and list the RFP. (Attachment
D)
Asbury Street Park
Assistant City Manager Matt Pepper presented the preliminary engineering
plans for the Asbury Street Park project. Pepper pointed out a couple of design
modifications pertaining to the sidewalk and the retention pond.
Roseberry said the Park Committee will make their recommendations to the Tree,
Parks and Recreation Committee and they will present the final plans and
recommendations to Council. (Attachment
E)
107 W. Clark Street Renovation
Project
Councilmember Windham said the ad
hoc Yarbrough House Renovation Committee are waiting on feedback from Randy
Vinson regarding plans before moving forward with any decisions.
Sanitation Services
Councilmember Ready said that as we are moving into the FY2019 Budget, we
are proposing to increase the sanitation fee by $3 per roll cart. Chairman
Ready said the additional $1 over the $2 increase from Latham which will be
effective July 1, 2018 will cover and offset the cost of the dumping fees to
the County Landfill for the limbs and brush.
FY2019 Operating Budget
Committee Chairman Mike Ready presented a Draft copy of the FY2019 Operating
Budget. Ready said there have only been a few changes since the last draft
which reflects more of the current figures of where we are today. (Attachment F)
FY2019 Capital Budget
Committee Chairman George Holt presented a Draft copy of the FY2019
Capital Budget. Holt said that they have eliminated the forecast from last year
which took the budget out to 2020 making it easier to determine the direction
and plans for the capital budget and projects for FY2019. (Attachment G)
Adjourn
A motion was
made by Windham, seconded by Wearing to adjourn the meeting at 7:05 PM.
Respectfully Submitted;
Lauran Willis, CMC/FOA
City Clerk